Conventional Property Management
Best Property Management Software for Multifamily
Discover the Best Property Management Software for Multifamily
Searching for the best multifamily property management software? Discover how RealPage stands out as one of the top property management systems, streamlining your operations, boosting Net Operating Income (NOI), and empowering your teams with integrated, scalable solutions. Simplify property management, improve efficiency, and realize measurable growth with RealPage’s industry-leading platform.
What is Property Management Software?
Property management software is a specialized digital platform designed to help owners, property managers, and investors efficiently oversee and streamline daily operations across multifamily portfolios.
Key Features of Property Management Software:
Leasing Management
Financial Management
Maintenance Management
Renter Communication Tools
By automating repetitive tasks and leveraging AI-powered, data-driven insights, multifamily management software helps boost operational efficiency, increase net operating income (NOI), and simplifies property management for teams of all sizes.
Why RealPage is one of the top property management software solutions?
Serving the real estate industry for over 25 years, RealPage is the leading global provider of open, scalable, AI-enabled software platforms for the real estate industry. With over 8,000 employees, and more than 24 million rental units, RealPage has a long history of delivering property management innovations that drive efficiency, NOI outperformance and unmatched value for property owners, managers and investors.
The RealPage platform offers a comprehensive suite of interconnected property management solutions, including leasing, operations, accounting, and resident experience, all unified within a single, connected ecosystem.
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This integrated approach gives you actionable, real-time insights into your entire portfolio, streamlining workflows and enabling smarter, data-driven decisions that help you maximize occupancy and profitability.
Benefits of RealPage Integration:
Gain real-time visibility across all properties, units, and floor plans
Leverage automated processes to reduce manual work and operational costs
Centralize data for improved accuracy and faster decision-making
Empower teams with a user-friendly, scalable platform designed for growth
By unifying property operations and leveraging advanced automation, RealPage helps you simplify complex tasks, increase efficiency, and realize measurable NOI growth, making it one of the best enterprise property management software solutions for multifamily portfolios.
OneSite: The centralized platform for modern multifamily property management
OneSite Core Property Operations Software is the central hub of property management, streamlining daily tasks and optimizing every stage of the resident journey. OneSite provides regional and portfolio-level oversight while preserving the flexibility to retain site-specific control where needed, enabling you to balance operational standardization with on-the-ground adaptability. By unifying leasing, maintenance, and financial management into a single platform, you can drive greater efficiency, reduce operational costs, and enhance your ability to scale.
Key Advantages of OneSite:
- Automate routine processes and tasks, manage by exception
- Strengthen compliance & mitigate operational risk
- Reduce errors & optimize staff productivity
- Improve expense management and NOI performance
You can do research until you literally turn blue in the face... I can tell you right now, nothing comes close to RealPage.
Modernizing Property Management for Today’s Multifamily Industry
Property management software is evolving rapidly, and RealPage leads the way with innovative updates like:
- Bulk month-end close
- Streamlined move-out final account statements (FAS)
- Automated letter and notice delivery
These features reduce staff time by up to 80%, transforming traditional property management into a modern, AI-driven ecosystem.
Now, OneSite’s AI-powered automation, in-app guidance, and real-time insights are transforming workflows, accelerating staff onboarding, improving retention, and increasing operational agility.
OneSite is transforming traditional property management into a modern, centralized, and AI-driven ecosystem, enabling property teams to drive NOI growth, deliver exceptional resident experiences, and maintain a competitive edge.
Competitive Profile: Evaluating Critical Property Management Software Attributes
For operators evaluating systems like Yardi, Entrata, or legacy platforms, RealPage offers:
AI-enabled scalability
Centralized workflows
Stronger operational performance
PMS Attributes
RealPage OneSite
Other A
Other B
Core Property Management
RealPage OneSite
Comprehensive, user-friendly and fully integrated with AI-powered automation.
Other A
Feature-rich but complex, requiring more manual processes and customization.
Other B
Simplistic approach to property management at the site level, easy to scale
Data Architecture
RealPage OneSite
Open, AI-powered platform provides portfolio-wide insights and includes industry-wide and 3rd party data for benchmarking and decision-making.
Other A
Closed, self-contained database limits access to external data and industry-wide insights.
Other B
Used to offer a single interface to data, but no longer the case with recent acquisitions. Now offers two versions of BI solution, but BI is still at infancy.
Interoperability & Open API
RealPage OneSite
RealPage Exchange (RPX) provides secure, standardized API integrations for third parties.
Other A
Restrictive API access, limited third-party integrations, largely operated as a closed-system.
Other B
Restrictive API access and limited third-party integrations. Entrata has started charging for APIs not well constructed, raw data, etc.
AI & Automation
RealPage OneSite
Industry-leading Lumina AI driving predictive insights and an autonomous AI agent framework.
Other A
Simple generative AI capabilities with limited automation and decision support for basic tasks.
Other B
Simple generative AI capabilities with limited automation and decision support for basic tasks.
Reporting & Analytics
RealPage OneSite
Real-time, AI-driven insights with 70% more KPIs as well as customizable analytics and dashboards to guide growth strategies.
Other A
Standardized reporting with limited real-time insights and fewer key performance indicators.
Other B
Standardized reporting with limited real-time insights and fewer key performance indicators. Partners to provide more insights at the client’s expense.
Scalability & Performance
RealPage OneSite
Built on a modern, cloud-based architecture that scales effortlessly with demand peaks.
Other A
Legacy system with performance limitations during high-demand periods, poor release performance with high defects and downtime.
Other B
Legacy system with performance limitations during high-demand periods, poor release performance with high defects and downtime It takes work to determine how to resolve issues.
Security & Compliance
RealPage OneSite
Built-in security and compliance for responsible innovation; strict data privacy and zero-trust architecture.
Other A
Basic governance and compliance tools with fewer automation capabilities for effective, ongoing risk management.
Other B
Basic governance and compliance tools with fewer automation capabilities for effective, ongoing risk management. Diminished ability to ensure client data remains secure.
Ease of Use & User Experience
RealPage OneSite
Intuitive UI, role-based dashboards and seamless multitasking for faster task completion.
Other A
Dated interface with a steeper learning curve and slower workflows.
Other B
Dated interface with a steeper learning curve and slower, less sophisticated workflows.
Centralization & Flexibility
RealPage OneSite
Supports centralized & site-specific operations, allowing customized workflows.
Other A
Less flexibility in managing centralized vs. decentralized tasks.
Other B
Less flexibility in managing centralized vs. decentralized tasks. Can view multiple properties at once but lacks workflow efficiencies.
Financial Management & Accounting
RealPage OneSite
Advanced financial solutions designed for multifamily, real-time financials with automated, customizable reporting, seamless workflows and integrated spend management.
Other A
An accounting product, with property management layered on top of it, requires additional customization and investments for real-time reporting.
Other B
An accounting product, with property management layered on top of it, requires additional customization and investments for real-time reporting. They are fully guarded on payments, cannot post to a ledger outside of their payment products. Transaction fees can be significantly higher than RealPage.
Vendor & Spend Management
RealPage OneSite
End-to-end procurement automation with vendor credentialing and cost controls.
Other A
Procurement tools are less automated and require manual intervention.
Other B
Have a vendor access program, difficult set-up, not simple to use. Check the box functionality. Have some vendor credentialing but not as extensive.
Facilities & Maintenance
RealPage OneSite
AI-powered how-to instructions, mobile-first and automated workflows and real-time asset tracking. Captures signatures & photos on service requests and inspections, customizable templates, performance dashboards.
Other A
Basic work order system cannot capture photos or signatures, compare inspection results, service request assistance, solution prioritization, or provide dispatch.
Other B
Basic work order system with ability to capture photos. Currently limited investment for more development.
Leasing & Marketing Automation
RealPage OneSite
Fully synced with AI-powered Knock CRM and website marketing tools to optimize lead conversion.
Other A
Reduced feature sets in leasing tools, reduced integration and automation between front office and back office can lower lead-to-lease efficiency.
Other B
Reduced feature sets in leasing tools, reduced integration and automation between front office and back office can lower lead-to-lease efficiency.
Resident Experience
RealPage OneSite
Integrated LOFT Resident Experience Platform for seamless communication and services.
Other A
Lacks a fully integrated resident experience suite, relying on early-stage development or third-party add-ons.
Other B
It has traditionally had a strong residential portal. However, integration with respect to new resident portal unknown. Only compares to LOFT Living not Leasing, Moving, Payments or Rewards.
Utility & Sustainability
RealPage OneSite
Automated utility billing, cost recovery, and real-time consumption tracking.
Other A
Basic utility tracking with fewer automation capabilities.
Other B
Basic utility tracking with fewer automation capabilities. Not as robust as RealPage Utility and Sustainability Management with strong data emphasis.
Affordable Compliance & Security
RealPage OneSite
Advanced compliance monitoring and automated audit trails.
Other A
Meets standards with a variety of compliance features.
Other B
Meets minimum industry standards but lacks advanced automated compliance features.
Implementation & Support
RealPage OneSite
Dedicated success teams ensure faster onboarding and SLAs tied to business KPIs.
Other A
Longer implementation and onboarding results in longer time-to-value.
Other B
Longer implementation and onboarding results in longer time-to-value. Approximately 5 months for initial properties and phase approach for remaining portfolio.
FAQs: The Best Property Management Software for Multifamily
Why is RealPage the best property management software?
RealPage stands out as the top property management software thanks to its fully integrated platform that streamlines every aspect of property operations. From prospecting and leasing to resident management and maintenance, RealPage’s all-in-one suite eliminates the need for multiple systems, reduces data duplication, and ensures seamless workflows.
What sets OneSite apart in property management?
OneSite property management software by RealPage takes automation to the next level by simplifying online rent collection, digital lease signing, and maintenance requests. These features free staff from time-consuming tasks, allowing them to focus on high-value activities that enhance resident satisfaction and operational productivity.
Does RealPage offer affordable housing solutions?
RealPage offers robust and compliant affordable housing solutions designed to simplify leasing, certifications, recertifications, and regulatory requirements. OneSite for Affordable Housing streamlines documentation, custom screening, HUD repayment programs, and digital workflows to reduce administrative burdens and improve operational accuracy.
What features should the best property management software include?
The best property management software should deliver a fully integrated platform with tools for leasing, automated accounting, maintenance management, resident portals, compliance workflows, digital payments, reporting dashboards, and AI-driven automation. RealPage’s connected ecosystem eliminates system gaps, enhances portfolio visibility, and drives superior operational performance.
How does property management software improve NOI?
RealPage property management software drives NOI growth by automating manual processes, reducing labor costs, preventing revenue leakage, and optimizing pricing and occupancy. With tools like AI-driven revenue management, automated renewals, and real-time reporting, operators can make smarter, data-backed decisions that directly impact profitability.
Is RealPage property management software suitable for large and enterprise portfolios?
Absolutely. RealPage is purpose-built for enterprise-scale operations, supporting large multifamily portfolios with centralized workflows, real-time data insights, and AI-powered automation. Its open platform enables teams to standardize operations across thousands of units while maintaining site-level flexibility.
Can RealPage integrate with other systems?
Yes. RealPage offers extensive integration with marketing channels, payment processors, utility billing systems, smart building technology, screening tools, vendor management platforms, and third-party CRM or BI systems. Its open architecture ensures smooth data exchanges across your ecosystem.
What AI capabilities does RealPage offer?
RealPage includes advanced AI-powered tools like Lumina AI, AI leasing automation, rent optimization, anomaly detection, predictive insights, and intelligent workflows. These features accelerate processes, reduce errors, and enhance revenue performance.
How secure is property management software?
RealPage employs enterprise-grade security measures, including data encryption, multi-factor authentication, role-based access controls, and continuous monitoring. These safeguards ensure resident data and financial information remain secure across all properties.
Is RealPage a good option for owners with mixed portfolios?
Yes. RealPage supports multifamily, affordable, student, senior, build-to-rent, and commercial properties. Operators with mixed portfolios benefit from a unified system that maintains consistent workflows and reporting while addressing the unique needs of each asset type.
How is pricing determined for RealPage property management software?
RealPage OneSite pricing is tailored to your portfolio’s unique needs, including the number of units and asset types you manage. Whether you oversee multifamily, affordable housing, student housing, senior living, or commercial real estate properties, RealPage offers scalable solutions designed to fit your operational goals. Contact us to discuss your portfolio and receive a customized pricing plan.