Paper Invoice Conversion

Our invoice management service converts paper invoices to electronic format within 24 hours, eliminating missing invoices, data entry, and time spent routing paper.

• Suppliers send paper invoices directly to our processing center
• Invoices are scanned
• Invoice data is entered into your system with full line item detail
• Electronic images of invoices and data are available for processing within 24 hours

How OpsInvoice Management Works

Paper Invoice Conversion

• Ops receives paper invoice from supplier
• Converts invoice to online PDF document
• Extracts data from PDF

Electronic Invoice Submission

• Ops receives electronic invoice from supplier's billing system

Site Receiving & Supervisor Approval

• Site receives electronic invoice
• Invoice is matched against order, checked against budgets and then routed for approval

AP/GL
Integration

• Approved Invoices are sent from Ops to your accounting system for payment
• Payment information is sent to site users for reference

Check is Sent
To Supplier