Stay on Budget and Save Time with OneSite® Purchasing
OneSite® Purchasing is a web-based purchasing system that takes the paperwork out of purchasing and replaces it with the automated workflow of electronic documents. It de-centralizes the accounts payable process to empower your site personnel to use your approved vendors, budget controls and comply with spending limits, saving you time and helping to ensure that spending stays on budget.
Get Spending Under Control with Electronic Processes
OneSite® Purchasing’s paperless process and seamless integration with OneSite® Accounting makes invoice management and tracking a simple, more accurate process. Invoice subtotals are calculated, sent for approval and then automatically forwarded to your accounts payable system, enabling your accounting staff to maintain control of your approved vendor list and invoice processing.
You can create settings to require approvals based on your company’s budgets, approved vendor list and user spending limits, putting you in control of who’s spending what and what they’re spending it on.
- Records which user approved each purchase order and approval date
- Automatically codes orders to the correct G/L account
- Allows the user to correct mistakes using credit memos
- Allows for budget checks for quick cost management
- Provides budget variance reports
Make Purchases Using Online Catalogs
Eliminate time-consuming in-store visits with our new eProcurement tool, which enables your site staff to view and purchase products from multiple suppliers with easy-to-use online catalogs. You choose the products and vendors you’d like your communities to use, which leads to better product standardization and higher compliance of purchasing policies. And because approved orders get sent directly to the vendor, you can save your staff time and reduce errors that can occur during manual order entry.
The Information You Need, Always at Your Fingertips
OneSite® Purchasing includes a set of convenient property operational reports, giving both managers and site staff instant access to the purchasing information they need. Managers can easily create budget variance reports, purchase order reports, invoice registers, audits and other reports that help them quickly pinpoint any problems. And site staff can quickly pull up payments and answer vendor questions without having to call accounts payable.
Keep Vendor Data Accurate
Integration with OneSite® Accounting and our vendor credentialing service helps manage your vendor data. Site staff can easily store, view and manage your approved vendor list, vendor status, vendor contact information, 1099s and other relevant information.