Keep Documents Secure
Become a virtually paperless office with our Document Management system, which allows you to store, retrieve, and archive all your property, leasing and vendor documents in a secure, online platform. It’s a solution that’s not only environmentally responsible, but one that also results in typical savings of $5,500.00 per site/ per year.1
Eliminate Paper Processes
Document Management helps you automate workflows with electronic processes, eliminating paper-based processes and the associated time and costs. Your staff will have the ability to scan and index documents in bulk; upload and attach images to service requests, general ledgers and ?nal account statements; and store generated reports and report groups in a single pdf.
Create Better Records of Critical Documents
Critical documents such as leases, military orders, DA 31 and DD 1174 forms, and other documents are retained and managed in a way that better ensures admissibility, promotes evidentiary strength, and supports your governance processes. Additionally, all these documents are encrypted and stored in a tamper-proof location, which ensures maximum security of service members’ information.
Standardize Communications & Forms
Manage, standardize and share forms and files across your portfolio and property to ensure your staff is complying with your process and using the appropriate and most up-to-date forms. You can also generate and store custom documents and forms to meet the unique needs of your property.
Increase Efficiency with Seamless Integration
Document Management seamlessly integrates with OneSite Accounting and our Online Leasing solution for maximum efficiency. Your staff can easily scan, store, and retrieve financial-related documents and lease documents with legally-binding eSignature capabilities.
1 Based on 200 unit conventional property.